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Sri Lanka Journal of Venereology (SLJV) is a peer-reviewed biomedical journal published annually with the scientific sessions of Sri Lanka College of Venereologists, usually at the end of September or in October.
1. Components of the journal
(1.1). Leading articles: Leading articles are expert opinions on current topics, usually solicited by the editors. Presidential address of the Sri Lanka College of Venereologists at its annual scientific sessions is usually included in this section of the journal. They do not usually exceed 1500 words and 20 references. Tables and illustrations are usually not included in leading articles.
(1.2). Papers: This includes original research work and reviews concerning the preventive and curative medicine in the field. They should not exceed 2000 words, 5 tables or illustrations, and 20 references.
(1.3). Brief Reports: This category includes case reports, reports of drug adverse effects, preliminary reports of continuing studies or trials, new patient management methods, and reports of new techniques and devices. They should not exceed 750 words, 3 tables or illustrations, and 10 references.
(1.4). Points of View: The SLJV also accept essays expressing point of views, presenting hypotheses and controversial issues, clarifying recent advances in the field and historical issues and essays pertaining to laws, policies, ethics, rights and best practices in the field. They should not exceed 2000 words, 5 tables and illustrations, and 20 references.
(1.5). Miscellaneous: The SLJV will also consider publication of letters (less than 400 words of text, 3 authors, and 5 references), obituaries (less than 400 words), and contributions to the picture-story series (not more than 250 words of text, 3 authors, 3 references and 2 clear black and white or colour photographs).
2. Authorship and contributorship
The International Committee of Medical Journal Editors (ICMJE) has recommended the following criteria for authorship; these criteria are still appropriate for journals that distinguish authors from other contributors. Authorship credit should be based on 1) substantial contributions to conception and design, acquisition of data, or analysis and interpretation of data; 2) drafting the article or revising it critically for important intellectual content; and 3) final approval of the version to be published. Authors should meet conditions 1, 2, and 3. All other contributors who do not meet criteria for authorship should be listed in an acknowledgements section (1).
3. Submitting Manuscripts
All submissions should be made with (i). Cover letter (ii). Letter of agreement and (iii). Manuscripts
3.1. Cover letter: should explain the originality of the work, disclose about any previous publications and possible overlap with prior publications (if any) to the editorial board. The letter should acknowledge any potential conflict of interest.
The name, full mailing address, and telephone number of the author responsible for correspondence about the paper should also be included (E-mail addresses are mandatory).
3.2. Letter of agreement: is a letter signed by the principal author, corresponding author and co-authors agreeing for the publication.
3.3. Manuscript: is the complete document which includes the Title page, Abstract, and Body text. All parts of manuscript, including tables and figure legends, must be typed using fonts of Times New Roman, Arial or Calibri. Font size for the text should be 12 points with single line spacing. All illustrations, figures and tables are placed within the text at the appropriate points. Manuscripts should be typed in capital and lower case letters, on white paper A4 (212 × 297 mm)
3.3.1. Guidelines for titles and headings of the manuscript: All headings should be left aligned with following specifications for each title and headings
3.3.2. Guideline for the use of units: Use SI units throughout, except for blood pressure and hemoglobin content. Other units may be given in parentheses.
3.3.3. Guideline for the use of drugs and instruments: Generic names must be used for all drugs. Include the proprietary name only if it is needed for a specific purpose. Instruments may be referred to by proprietary name, giving the name and location of the manufacturer in the text in parentheses.
3.3.3. Components to be submitted in the manuscript (detailed description)
(i) Title page
The title page should contain the following:
Abstracts for articles are limited to 250 words; those for Brief Reports, to 150 words. Observational and experimental studies should include Introduction, Objective/s, Method, Results, Conclusions, and Key words (use MeSH terms and can use up to 5 words). Authors are advised to use alternate standard formats for other type of articles.
(iii) Body text
Number of words, tables and references are depend on the type of article (refer the section on components of the Journal above). Observational and experimental studies should include Introduction, Objective/s, Method, Results, Conclusions, Acknowledgements and References. Authors are advised to use alternate standard formats for other types of articles
References: Number the references in the order in which they are first cited in the text (Vancouver style of referencing). Use Arabic numerals within parentheses. Note that the SLJV requires the complete name of journal (and not its abbreviation), year, volume. Authors have the responsibility to get permission from the relevant authors to quote citations.
Tables: All tables must be typed single-spaced with central horizontal alignment of text/numbers in each cell (authors can use appropriate vertical alignment for cells in the table). Tables should be numbered with Arabic numerals, in the order in which they are cited in the text. A table title should describe concisely the content of the table. Explain all non standard abbreviations in footnotes, and use the following symbols, in sequence *, †, ‡, §, ¶, **, ††
Figures: Figures should be professionally drawn or prepared using a computer and high-resolution printer. Lettering should be uniform in style. Free hand or typewritten lettering is not acceptable. Number the figures in the order in which they are cited in the text. Close up photos and photos with magnification should have scale markers on degree of magnification. Submit images in TIFF or JPEG format (minimum resolution 300dpi). The authors will have to incur the cost for color printing.
Acknowledgement: Acknowledge only persons who have contributed to the scientific content and provided financial or technical support. Author should get permission from the relevant person or institution for the acknowledgement.
4. Procedure after receiving the manuscript
Editorial staff of the journal scrutinizes all the articles submitted by authors for originality of the work, importance of the research problem, timeliness, clarity of writing, methodology, validity of data, scientific strength, and appropriateness for readers of the SLJV and regularly obtain advice on individual manuscripts from reviewers (experts on the manuscript subject area). In addition, opinions are sought from statistical reviewers before publication.
Editors reserve the right to modify style, shorten articles, make editorial corrections where necessary, and to determine priority and time of publication. All accepted articles for publication will be acknowledged to the corresponding author.
5.12. Editorial correspondence: Address all editorial correspondence to the Editor, the Sri Lanka Journal of Venereology, No 29, De Seram Place, Colombo 10, Sri Lanka.
Submit an original copy and 2 copies (photocopies are acceptable) of all parts of the manuscript. All submissions must be accompanied by an electronic copy of the manuscript and illustrations.
The manuscript should be mailed or hand delivered, to the Editors, Sri Lanka College of Venereologists, No 29, De Saram Place, Colombo 10, Sri Lanka
Manuscripts should be submitted with a fee of 1000 LKR as administrative cost as a cheque in favor of Sri Lanka College of Venereologists or send with bank deposit slip to the account name “Sri Lanka College of Venereologists”, account No 1781307, Regent Street, Bank of Ceylon, Colombo 10).
International Committee of Medical Journal Editors. Internatinal Committee of Medical Journal Editors. [Online].; 2013 [cited 2013 April 15. Available from: http://www.icmje.org.
World Association of Medical Editors. World Association of Medical Editors. [Online].; 2013 [cited 2013 May 01. Available from: http://www.wame.org/resources/publication-ethics-policies-for-medical-journals.
Ceylon Medical Journal. Sri Lanka Journals Online. [Online].; 2013 [cited 2013 May 1. Available from: http://www.sljol.info/index.php/CMJ/about/submissions#authorGuidelines.
As part of the submission process, authors are required to check off their submission's compliance with all of the following items, and submissions may be returned to authors that do not adhere to these guidelines.
The names and email addresses entered in this journal site will be used exclusively for the stated purposes of this journal and will not be made available for any other purpose or to any other party.